Privacy Policy

Last updated: December 19, 2025

EasyDocForms ("we", "our", or "us") is committed to protecting your privacy and the privacy of your patients. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you use our patient intake form service.

Information We Collect

We collect information you provide directly to us, including:

• Account Information: Name, email address, practice name, and billing information when you create an account.
• Patient Data: Information submitted through intake forms, including protected health information (PHI) as defined by HIPAA.
• Usage Data: Information about how you interact with our service.

How We Use Your Information

• Provide, maintain, and improve our services
• Process transactions and send related information
• Send technical notices and support messages
• Respond to your comments and questions

HIPAA Compliance

We are a Business Associate under HIPAA. We maintain appropriate administrative, technical, and physical safeguards to protect PHI. We will enter into a Business Associate Agreement (BAA) with covered entities as required by law.

Data Security

We implement industry-standard security measures including:

• 256-bit TLS encryption for data in transit
• AES-256 encryption for data at rest
• SOC 2 compliant infrastructure (Google Cloud)
• Regular security audits and penetration testing

Data Retention

We retain patient data for as long as your account is active or as needed to provide services. You may request deletion of your data at any time by contacting us.

Contact Us

If you have questions about this Privacy Policy, please contact us at: [email protected]